Higher expenses for employers linked with the utilization of a private car of the employee for corporate purposes
20 January 2023
Higher costs for mileage allowance
The Ordinance of the Minister of Infrastructure of 22 December 2022, amending the Ordinance on the conditions for determining and the method of reimbursement for the use of private cars, motorbikes, and mopeds for business purposes, influenced the costs of using vehicles for business purposes.
The employer is obliged to cover the new higher rates per 1 kilometer of vehicle mileage.
Rates
For passenger cars with an engine capacity of up to 900 cm3, the rates cannot be higher than PLN 0.89, and for passenger cars with an engine capacity of more than 900 cm3 – PLN 1.15. For motorbikes, the rates cannot be higher than PLN 0.69, and for mopeds – PLN 0.42.
From when?
The new regulation will come into force 14 days after its announcement, i.e. on 17 January 2023. It is worth bearing in mind that if an employee’s declaration of using a vehicle for business purposes, which has already been submitted, is not processed before the deadline specified above, the new rates should be applied when determining the amount of the monthly lump sum.
What about tax?
The reimbursement granted by the employer is, in principle, the employee’s income from the employment relationship, but it is exempt under Article 21(1)(16)(A) and Article 21(1)(23b) of the PIT Act. The amount for mileage reimbursement is a deductible cost for employer. However, it should be noted that according to Article 16(1)(30) of the CIT Act and Article 23(1)(36) of the PIT Act the employer’s expenses above the limit are not a taxable cost.
Source: The article was created in collaboration with our cooperation partner – sdzlegal Schindhelm Law Office
If you have any further questions or require additional information, please contact your business relationship person or use the enquiry form on the HLB Poland website.
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