Why cloud data storage is worth investing in
19 May 2025
Storing files exclusively on local devices is becoming increasingly risky. A hard drive failure, laptop theft or cyberattack can result in the irreversible loss of information.
In contrast, cloud data storage ensures security, convenience and full accessibility of resources – for both private and business use.
What is cloud data storage and how does it work?
Cloud data refers to information stored on servers managed by internet service providers. This may include:
- text documents,
- photos and videos,
- music files,
- business projects,
- company documentation.
With cloud access, these files are available from anywhere in the world – all you need is an internet connection and a computer, tablet or smartphone. Cloud-based applications make it easy to upload, edit and share data.
Key benefits of using cloud data storage
Why choose cloud data storage? Here are the most important advantages:
- Security – data is encrypted, protected against physical damage and unauthorised access.
- Mobility and availability – full access to files from any device.
- Scalability – flexible adjustment of storage space to your needs.
- Cost efficiency – no need to purchase physical drives or servers.
- Seamless collaboration – real-time co-editing of shared files.
Cloud data as a reliable backup solution for companies
For businesses storing data only on employee computers, the lack of a proper backup strategy can lead to serious issues. Data loss due to failure, human error or lack of routine backups can cost time, money and reputation.
Cloud data storage offers a solution by enabling automated, scheduled backups that are accessible to administrators. This ensures the company always has an up-to-date copy of its key information – without relying on individual employees to save it manually.
Risks associated with cloud data
Despite its benefits, cloud data storage also involves certain risks that should not be ignored:
- user account hijacking,
- service provider outages,
- hacker attacks.
These risks can be significantly reduced by implementing proper security policies, choosing a trusted provider and using two-factor authentication.
Cloud storage helps eliminate data silos
In many organisations, data is kept on individual employees’ computers. When different departments – like HR, accounting and marketing – work on separate versions of the same document, data silos emerge. This creates confusion, misinformation and poor decision-making.
Cloud data storage allows for the centralisation of documents and access to a single, consistent version – always up to date and available to all teams.
Cloud data as a driver of digital transformation
For modern businesses, cloud data storage is more than just a location for files – it’s a cornerstone of efficient, agile and secure operations. It supports:
- greater operational flexibility,
- fast deployment of new systems,
- access to technologies such as AI and big data,
- better data analysis and process optimisation,
- resilience to changes and business disruptions.
How to choose the best cloud data model
For companies, selecting the right cloud data model is crucial:
- Public cloud – cost-effective and easy to use, but with less control (suitable for personal data).
- Private cloud – full control and dedicated resources, ideal for regulated industries (e.g. finance).
- Community cloud – a compromise between cost and accessibility.
- Hybrid cloud – a combination that allows critical data to be stored privately and other data in the public cloud.
Example: Companies using Microsoft 365 can seamlessly integrate with an ERP system like Dynamics 365 Business Central, fully connected with tools such as Outlook and Microsoft Teams.
As a licensed Microsoft partner, we offer comprehensive implementation services for the Microsoft Dynamics 365 Business Central system. Contact us.
Cloud computing reduces infrastructure costs
Cloud computing significantly reduces the need for internal IT infrastructure. There’s no need to buy new hardware or build server rooms – services can be scaled quickly according to business needs. Launching a new project? Team expansion? Remote work? Adjusting cloud data parameters takes minutes, not months.
There is no better alternative today for secure and flexible information management than cloud data storage. For individuals, it offers convenience and safety. For businesses, it means digital resilience, operational efficiency and a tangible competitive edge.
Choose cloud data storage – and gain not only reliable access, but also peace of mind, scalability and control over your organisation’s most valuable asset: information.
This article was prepared in collaboration with getsix® Services.
The company getsix® Services has been an integral part of the getsix® Group for nearly 20 years, enabling them to provide tested and refined solutions for clients in the service industry who require efficient accounting and financial controlling solutions.
If you have any further questions or require additional information, please contact your business relationship person or use the enquiry form on the HLB Poland website.
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